GastronomIA – Frequently Asked Questions
Who is GastronomIA for? Is it only for professionals?
GastronomIA is designed for both culinary professionals and passionate home cooks.
Our suite of tools adapts to your needs — whether you simply want to digitize your grandmother’s recipes, streamline daily kitchen tasks, or manage an entire professional operation.
We offer different subscription levels so everyone can benefit: from casual users exploring inspiration, to restaurants running full production workflows.
Whatever your level, GastronomIA provides smart, intuitive tools to make cooking, organizing, and planning easier.
Where do I start after logging in?
From the Home Screen, use Profile (top-right), Feature Shortcuts (Scan, Create, Recipes, Folders, Planning, Team),
and the bottom navigation (My Recipes, Recipe Creation, Orders, Planning).
Where do I change my profile informations?
From any Screen, use Profile (top-right) to access your profile informations. From there you can fill up your personal profile,
the profile of the restaurant and access other features such as Suppliers, Orders, Team...
How do I create my first recipe?
Open Create and pick: Create from title/concept, Create from ingredients, or Quick creation.
You can also apply dietary and complexity filters.
Can I review AI suggestions before generating recipe?
Yes—use Suggestions to preview, edit and choose which results to generate as a recipe.
Where are all my recipes stored?
In My Recipes with tabs: History, Folders, My Scans, Planned, Suggestions, My Menus. You will find all your recipes generated or scanned into the History folder.
How do I organize with folders and subfolders?
Go to My Recipes → Folders, click Add a folder, create subfolders, then file recipes via the (⋮) menu.
How do I file a recipe into a folder?
Open the recipe (⋮) and choose File the dish to place it in a folder.
Can I scan handwritten or photo-based recipes?
Yes—use Scan to digitize notes, screenshots, or dish photos.
The AI extracts ingredients, steps, and flags missing info (time/portions).
How do I edit number of portions?
In the recipe main view, change the value in the field Number of people.
Everything will be auto-recalculated.
How do I edit ingredients?
In the recipe main view, add/edit/delete ingredients by clicking on any ingredient of the list.
Where can I see instructions / technical sheet and export PDF?
Open the Recipe instruction view to edit steps; click PDF to export/print.
How do I view nutritional values and allergens?
From the recipe (⋮) menu, open Show nutritional values & allergens.
How do I share a recipe or post it on social media?
Use the recipe (⋮) menu → Share to publish the dish and visual. You can also share more information such as price and full menu from the menu Planning when your menu of the day is planned.
How do I create and manage menus (à la carte, lunch, seasonal)?
Use My Recipes -> My Menus to add your Menus by course, set prices & descriptions,
and preview a clean layout (export/print branded PDFs).
Can I plan weekly menus and share them?
Yes—Planning → Week menus: schedule dishes by day & category;
export the weekly plan as PDF or share the daily menu. You will also have an idea of your weekly expenses.
How do I schedule staff presence?
In Planning → Presence, assign roles/shifts from the Kitchen or Service;
custom hours set on an employee will be shown by a green dot on the planning. You can duplicate schedules.
How do tasks (mise en place) work?
In Planning → Tasks, assign per shift/day;
unfinished tasks carry over automatically, and can be reassigned if someone isn’t scheduled. Employee can manage their tasks by marking them finished. Administrator can easily create tasks list according the weekly planification or add simple external tasks and assign it in a click.
Where do I manage suppliers and orders?
Use Profile → My Suppliers to manage contacts. You can add your favorite suppliers.
In Orders or directly from a Recipe, add products (by category or dish), create purchase orders, send by email or export as PDF.
In Orders or directly from a Recipe, add products (by category or dish), create purchase orders, send by email or export as PDF.
Is there a portal for my employees?
Yes: Your staff has their own environment where they have access to the time clock, shifts and staff planning, an access on weekly menu, this, and some recipes details (planned or on the Menus). They also can request for days off and holiday.
Does equipment info improve AI results?
Yes—defining your kitchen equipment helps the AI generate better-adapted recipes. Go to Profile -> Restaurant -> Kitchen Management and set all your equipment there.
How do I add team members and set roles/permissions?
In Profile -> Team, add employees, assign roles/areas, and manage access.
Each employee has a detailed profile where you can assign role and extract work time data.
After adding a new employee, he/she will receive an e-mail to connect on the staff portal.
Is there time tracking?
Yes—Time clock and time management tools are available for both administrator and staff portals. As an administrator you can decide if employees have right to change their time entries.
How do subscriptions and billing work?
In your profile -> Subscription, manage Home (Freemium/Lite) and PRO plans (Basic/Advanced/Premium),
billing frequency, and invoices. New users get a 30-day PRO trial.
How to delete my account?
To completely delete your data, please write to:
support@gastronomia.ai providing us your e-mail account and other informations in order to contact you and delete your account within 48 hours.
User Guide
Everything you need to get started — available in your language. Download our User Guide now!
